Accounting Specialist

The Accounting Specialist supports day-to-day project accounting and AR operations in a fast-moving A/E environment. This role owns accurate setup/maintenance of opportunities and marketing projects, invoice handling/file linking, cash applications, adjustments, and cross-team support for PMs, PAs, BD, BI, and Marketing. The ideal candidate is precise, responsive, and comfortable juggling many small-but-critical time sensitive tasks that keep billing and reporting clean.

Life at Parkhill

At Parkhill, Building Community is the reason we exist. We invest in extraordinary people who love investing in their communities. We are more than planners, architects, and engineers — we are neighbors who choose to live and serve in the communities we work.

Increase your impact with our team of passionate collaborators. Whether you are a recent graduate with untapped potential or a professional with proven expertise, we invite you to discover a career path designed for you.

Parkhill is one of the largest architectural and engineering firms in the Southwest. We have 14 offices located throughout Texas, New Mexico, and Oklahoma.

• Opens, updates, and maintains Opportunity (OPP) and Marketing (MKT) project records
• Closes or reopens MKTs based on project status (awarded, lost, not submitted)
• Removes duplicate OPPs and ensures clean, accurate data
• Saves, emails, mails, and links invoices; responds to client requests for missing invoices or backup
• Creates on-demand survey invoices and CES invoice adjustments
• Locates invoices for deposits and apply cash receipts accurately
• Processes A/R write-offs according to policy and approvals
• Maintains and updates firm and client records, rate tables, and employee profiles
• Collaborates with business development (BD), business intelligence (BI), and marketing teams on project data
• Performs quality checks (QC) and post labor and CES invoice adjustments
• Assists with monthly billing and accounts receivable invoice distribution
• Performs monthly QC on overhead allocations

• 2–4+ years of accounting experience in a project-based, professional services environment (A/E industry preferred)
• Working knowledge of project accounting, billing terms, accounts receivable, and cash application
• Experience using Deltek Vantagepoint or similar ERP/project accounting systems
• Proficient in Microsoft Excel and document control (file linking, audit trails)
• Strong attention to detail, accuracy, and follow-through
• Effective communication skills across teams and with clients
• Ability to manage multiple tasks and meet monthly billing and close deadlines
• Familiarity with survey billing, overhead allocations, rate tables, labor adjustments, and credit card processing workflows is a plus
• Experience supporting organizational restructuring and CRM/OPP/MKT data maintenance is a bonus

Benefits and Perks

We offer a comprehensive benefits program that supports the whole person. Our benefits include:

• Life Balance: hybrid/flexible work schedules, flexible work environment, generous PTO, paid holidays
• Investing in Your Future Growth: specialized training, continuing education, professional licensing, intern development programs, University of Parkhill
• Competitive Benefits: up to 80% of medical premiums*, FSA for dependent care, HSA contributions, employer 401k contribution, short/long term disability coverage, performance bonuses
• Well-Being: mental health care, culture committees, wellness programs, charitable giving match