Office Specialist

Parkhill is excited to welcome a new Office Specialist to our team. The Office Specialist plays a vital role in maintaining efficient office operations while serving as the first point of contact for employees, clients, and visitors. Reporting to the Operations Support Group Lead, this position combines administrative expertise, customer service, and organizational skills to support office functions, enhance employee engagement, and promote a positive workplace culture. This is a full-time, non-exempt position paid on an hourly basis.

Life at Parkhill 

• Serve as the first point of contact for employees, clients, and visitors with a pleasant personality and professional attitude.
• Operate a multi-line telephone system, direct calls, and record caller information.
• Welcome visitors, announce appointments, and assist with inquiries.
• Manage office equipment, including fax machines, copiers, scanners, and mail handling tools.
• Maintain inventory of office supplies, PPE, refreshments, and branded items.
• Coordinate supply reordering with Marketing and Brand Coordinators.
• Assist in planning and coordinating employee functions such as holiday parties, fundraising events, and recognition programs.
• Foster office morale by celebrating milestones like birthdays, anniversaries, and licensure achievements.
• Distribute welcome packages, verify I-9 documents, and coordinate workspace setup for new hires.
• Capture temporary photos of new hires and collaborate with team leaders.
• Organize travel arrangements and manage proposals, mail distribution, and meeting logistics.
• Submit invoices and coordinate technology check-in/check-out processes.
• Schedule building repairs, maintenance, and janitorial services.
• Manage keycards, conference room calendars, and car rentals.
• Ensure cleanliness and tidiness in common areas and break rooms.
• Organize office cleanup events and maintain storage file logs.

• Associate degree or at least two years’ related experience/training.
• An equivalent combination of education and relevant experience will be considered.
• Strong interpersonal skills with a professional demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office equipment.
• Excellent organizational and multitasking abilities.
• Ability to work independently and maintain attention to detail.
• Experience in customer service, event coordination, or administrative roles.
• Demonstrated ability to maintain confidentiality and professionalism.
• Basic physical activity, including lifting and carrying office supplies, is required.

Benefits and Perks