Construction Administration Systems Manager

The Construction Administration Systems Manager is responsible for administering, creating, optimizing, and supporting software platforms used by the Construction Administration | Arch group efficiently and accurately. This role serves as the bridge between design, project management, and technology—ensuring that digital tools align with firm standards, workflows, and project delivery goals.

Life at Parkhill 

• Software & Technology Management
• Serve as the firm’s primary Procore administrator
• Configure and maintain Procore projects, permissions, workflows, and templates
• Ensure Procore is used consistently with firm standards and best practices
• Act as the main point of contact with Procore support and account representatives
• Evaluate new software tools and recommend improvements or replacements as workflows evolve
• Manage software licensing (as assigned), renewals, and usage tracking
• Ensure software integrations function properly across platforms, in coordination with IT
• Engage in continuous processes improvement, to emphasis efficiency within the team
• Develop, document, and maintain digital workflows, standards, and best practices
• Create and oversee management tools for the construction administration processes
• Fosters open and positive communication channels between the architecture firm, contractors, and the project stakeholders
• Provide technical administrative strategy under the guidance of the Practice lead to include, scheduling, hosting meetings and providing leadership through team approach
• Addresses any concerns promptly and transparently
• Participate in scheduled 1:1 growth meetings
• Participate in company learning events, company outreach and team building

• Bachelor’s degree in construction management, architecture, or a related field preferred or equivalent work experience
• 5+ years of experience working in an architecture, engineering, or construction (AEC) firm
• Subject Matter Expert and Hands-on experience administering Procore
• Strong understanding of architectural project workflows and construction documentation
• Ability to train and support users with varying levels of technical expertise
• Strong organizational, communication, and problem-solving skills
• Experience developing firm-wide standards and workflows
• Experience with BIM software (Revit, BIM 360 / Autodesk Construction Cloud) preferred
• Familiarity with Bluebeam, AutoCAD, and other AEC industry tools preferred
• Excellent communication skills, both written and verbal
• Proficient with Microsoft office, Teams, Sharepoint, PowerBi and associated MS office tools
• Knowledgeable at reading and understanding design documents (Architectural, Civil, MEP, Structural, Interiors and others)
• Knowledgeable at understanding Contract Documents (Prime contracts) and Change Documentation and Dispute resolution
• Detail-oriented and able to manage multiple tasks simultaneously
• Travels when needed to Parkhill offices to train staff. 10% or less of time.
• Host, train and create training programs, including present at seminars

Benefits and Perks